An admission committee is looking for depth beyond a resume and transcripts. Professional recommendations communicate information about you they will not find anywhere else. Universities differ in their approach to these letters.

At QU, we ask that a referee fills out a brief quantitative evaluation and writes a narrative on behalf of the applicant. Regardless of where you are applying, following the tips below can help distinguish yourself among the pool of applicants.

Who should write a letter of recommendation for you?

Most universities will ask for multiple letters of recommendation, and depending on how many graduate schools you are applying to, this means you will need to request letters from a few people.

Be sure to ask those who can positively attest that your unique qualifications will be an asset to the program. They should know you well enough to write about your work performance and personality in depth.

When given the option, it is a good idea to waive your right to view the letter of recommendation to allow the referee to speak freely regarding your credentials.

Ideally, allow your referee 3-6 weeks to write your letter of recommendation. Send along a preemptive due date to ensure a complete application is submitted before the actual deadline.

"The recommender you choose should be someone with whom you have a relationship, whether it be academic or professional," shared Jonathan Bailey, Senior Associate Director of QU Online Programs.

Professional recommendations can come from:

• Mentors
• Past or present supervisors
• Individuals whom you have managed
• Coworkers who can effectively speak to your qualifications

When your supervisor agrees to write a letter of recommendation for graduate school, we recommend that you meet with them in advance to discuss your career goals.

This provides you with the opportunity to present yourself as a motivated professional who is looking to grow your knowledge and provide additional value to the company. Opportunities to expand your current role or take on additional responsibilities may arise from this conversation.

For recent graduates or individuals with limited work experience, consider seeking recommendations from:

• Professors with whom you’ve had two or more classes
• Academic advisors
• Faculty members with whom you’ve worked closely
• Internship or work study supervisors

Your referees should write about specific contributions and achievements that illustrate how your strengths and qualifications would be a great addition to the program you are applying to.

"If a current or former supervisor is a referee, then the recommendation should speak to the ability of the applicant to work with focus, determination, and professionalism," remarks Phill Simon, Program Director, School of Communications, Quinnipiac.

How to request a letter of recommendation for graduate school

Requesting letters of recommendation for graduate school may feel awkward, but if you ask the right person, they will be happy to help you reach your goals.

An in-person meeting is the ideal way to ask, as it helps the recommender gain a deeper understanding of how your motivation aligns with that of the program.

After your meeting, follow up with an email that includes:

• A thank you for their time
• The university and program link you are applying to
• How this program aligns with your goals
• Specific accomplishments that highlight your candidacy
• Your personal statement and resume
• Your portfolio or other work-related projects, if applicable

Sample Follow Up Email:

If you are unable to arrange an in-person or phone meeting, you may make your request via email. This is an email to see if they will write a letter of recommendation for you, so keep it short and to the point.

Sample First Ask Email:

If they agree to write the letter, respond with an email that includes the same follow-up elements listed above to ensure your letter is representative of your qualifications.

Follow Up

Ultimately, it is your responsibility to follow up with your admission representative to ensure the letters are submitted. Your recommenders are busy, and sometimes they may put off writing your letter.

You may send them a gentle reminder in order for you to meet the application deadline.

Following up with your referees is not only proper etiquette, it will go a long way with building relationships. Acknowledge that their letter has been received and once you choose your university, send them a note thanking them for their part in helping you begin the next step in your journey.

They will appreciate it!

Final Words of Advice

Letters of recommendation are one important piece of a larger application process for graduate school.

We encourage you to:

• Apply early
• Review admission requirements thoroughly
• Work closely with your admission representative
• Present a well-executed application

Ultimately, the admission committee wants to know if you are you a good fit for their program. To present yourself as a strong candidate, ensure each piece of your graduate application demonstrates you have skillset, drive, and integrity to contribute to the program.